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In District

Starting the Application Process

Families interested in applying to SST will always have help and assistance throughout the process.  Interested families can contact Guidance Counselor Amy Dow at 781-499-7440 or adow@ssvotech.org  for more information.

What is the first step we should take to apply for admission to SST?

Any interested student should have his/her parent/guardian submit an application. Click on the ‘Apply Now’ button above or go to: https://ecollect.accelaschool.com/SSVC.

After I apply online, when would we hear next from SST?  

After applying you will receive an automatic email notification that we received your application.  SSVT will then ask your current school for records from your current and previous year of schooling (so for students seeking to enroll as 9th graders, this would mean your 7th and 8th grade records).

What ‘records’ are you looking for from my child’s current school?

We request two years of report cards, attendance reports, and discipline reports.  For students who apply for 9th grade admission, this includes the end of year reports from grade 7, and the most recent report card or progress report for grade 8. Here is a complete list of documents we request:

Grade 7 Report Card

Grade 8 Report Card

Guidance Counselor Recommendation

Grade 7 Attendance

Grade 8 Attendance

Teacher 1 Recommendation

Grade 7 Discipline Report

Grade 8 Discipline Report

Teacher 2 Recommendation

How will we know if the application is incomplete?

We will notify parents and the sending school guidance counselor if something is missing. Incomplete applications are kept on file until October 1 of the following academic year and acted upon when the file is complete.

Do parents choose who provides the sending school recommendations? 

You/your child would typically request a recommendation from the teachers.  The counselor recommendation is typically the guidance counselor assigned to your child.

Is there a separate recommendation form that needs to be given to my child’s current school counselor and teachers who are writing recommendations?

The recommendation forms are available from your child’s guidance counselor.  SST notifies the guidance counselor when you have applied to SST, and this will prompt your child’s guidance counselor to begin to pull together application information, including the recommendations.

Is there anything that a parent can do to expedite the process?

Staying in touch with your child’s guidance counselor at their current school would be helpful.  SST will do the same.  The key is to get all of the documentation for a completed application so it can be scored.  We cannot offer admission to a student with an incomplete application.

Selection Criteria/Scoring the Application

How is the application scored?

Our Admissions Committee reviews all completed applications.  Applications can earn up to 100 points in the following categories:  

Grades: Up to 32 points
Attendance: Up to 32 points
Discipline: Up to 10 points
Recommendations: Up to 10 points
Interview: Up to 16 points

A further breakdown is as follows:

I. GRADES

Current School Year (Up to 16 points)

Previous School Year (Up to 16 points)

 

English

A=4, B=3, C=2, D=1, F=0

A=4, B=3, C=2, D=1, F=0

Math

A=4, B=3, C=2, D=1, F=0

A=4, B=3, C=2, D=1, F=0

Science

A=4, B=3, C=2, D=1, F=0

A=4, B=3, C=2, D=1, F=0

Social Studies

A=4, B=3, C=2, D=1, F=0

A=4, B=3, C=2, D=1, F=0

II. ATTENDANCE

Up to 16 points (deduct 2 points for each unexcused absence)

Up to 16 points (deduct 2 points for each unexcused absence)

III. DISCIPLINE

Up to 5 points (deduct 1 point for each detention and deduct 5 points for each suspension)

Up to 5 points (deduct 1 point for each detention and deduct 5 points for each suspension)

IV. RECOMMENDATIONS

Up to 10 points (4 points for counselor recommendation; up to 3 points each for two teacher recommendations)

 

N/A

V. INTERVIEW

Up to 16 points based on earning up to two points on each of eight interview questions

N/A

Does special education status play a role in admissions?

Absolutely not.  The only criteria used for admission are those categories listed above.  SST is a public school and does not make admissions decisions based on a student’s disability.

What if my child is home schooled?  How will such an application be scored?

Our admissions policy, which can be found here, addresses this topic.  Home-schooled students would apply initially as any other prospective student and be interviewed.   There are requirements involving a portfolio of recent student work and letters of recommendation.  If the child was enrolled in a school at any point in the two years prior to applying, we would request those records as part of the application process.

Selection Process & Timelines

When is the earliest that my child would be notified of acceptance?

We score applications after January 1st to allow for mid-year 8th grade report cards or progress reports to be provided.  First round admissions are made in early February.  

How do you determine whom to admit first?

We take all of the student application scores by town and rank order them highest to lowest.  In the first two rounds of admissions in February and March, we offer admission to all eligible students from each in-district town with an application score of 60 or more, up to the quota limit for each town.  

The South Shore Regional School District (“in-district”) includes Abington, Cohasset, Hanson, Hanover, Norwell, Rockland, Scituate and Whitman.  (See the section on Non-Resident Students for additional information for applicant who reside outside the district.)

What does ‘eligible’ mean?

An eligible student is identified as a student who has (1) a completed application and (2) is passing at least English and Mathematics at the time of application.

What is a ‘quota’ limit?  How is it determined?

A quota is the number of open seats that are assigned to a town for an incoming 9th grade class for the first two rounds of admissions.  Once the district determines how many total 9th grade seats will be available, each town is given their share of the seats based on the size of the town’s 8th grade class.  To illustrate:

  1. Assume there are 1,000 8th graders in total after adding up ALL of the 8th graders in all eight towns in the South Shore Regional School District.
  2. Assume that SSVT has openings for 150 9th graders.
  3. Town X has 100 8th graders or 10% of 1,000 (the total enrollment in #1).
  4. Therefore, town X will have 15 quota seats (10% of 150 = 15).  

So the top 15 eligible students from Town X who have an application score of 60 or above would be accepted in rounds 1-2 of the admissions process.

After two rounds of admissions, in some towns, we typically have unused quota seats, and in other towns, we have more applicants than available quota seats. Starting in the third round, we pool the unfilled seats and merge the application scores of all remaining students.  We then accept the next highest students on the merged list, wait for responses, and continue with the admissions process through June. We also consider out-of-district applicants at this time.

What if my child did not get accepted in rounds 1 or 2?

Our suggestion is always to contact us if you have questions about your child’s status. There are still several more admissions rounds, so it is premature to worry.  After two rounds of admissions, we give the accepted students 10 school days to confirm they will be attending, then we continue with the admissions process.  Starting in the third round, we pool the unfilled seats and merge the application scores of all remaining students.  We then accept the next highest students on the merged list, wait for responses, and continue with the admissions process through June.

If your child has an application score of under 50 points, she/he will be placed on a no decision list to allow for extra time to submit updated documentation.  A decision is made before the end of the admissions process, typically by June.

When do you accept students using available spots from other towns?  When do you accept non-resident students?

Students who wish to come to SST from a town that has more eligible students than quota seats will be offered admission starting in the third round.  Non-resident students will not be offered admission any earlier than the third round, after we have offered admission to all eligible in-district students with application scores of 60 or above.

Round of Admissions

Approximate Date

Focus of Admissions

Rounds 1-2

February, March

All eligible in-district students up to a town’s quota limit with application score of 60 or above.

Rounds 3-6

March-June

All eligible in-district students. Out-of-district student applications may be considered at this time.

My Child’s Admissions Status

My child’s friends were accepted and she/he did not hear anything.  What do I tell her/him?

First off, parents are more than welcome to contact our Guidance Office for an update on the process at any time.  We do not want it to be a mystery.  

In February we offer our first round of admissions, and this is a process we repeat each month through the rest of the school year.  Some students will be admitted in later rounds.  We allow for some time in between rounds to give families the time to make a decision, which helps us determine how many available seats there are for future acceptance offers.  See the section on Admissions Process and Timelines for more information.

My child was accepted early in the admissions process. Does this mean that my child can coast for the rest of his/her school year at his/her current school?

Absolutely not!  All acceptances are conditional on students passing all classes and being promoted to the next grade!  If your child sees an early acceptance as a sign of taking it easy, please show them this answer!  They will be in for a rude awakening in grade 9 in a high school that emphasizes the importance of work ethics.  We don’t want to rescind an admissions offer in June because someone failed classes late in the school year!

I was informed my child was placed on the ‘no decision’ list.  What does this mean?

An applicant with a total application score below 50 will be placed on a ‘no decision’ list until a future report card can be produced to show improvement.  There is still an opportunity for admission.

You notified me that my child is on the ‘waiting list.’  What does this mean?

A waiting list is created at the end of the admissions process in June, after the 9th grade class has been filled.  The list is maintained in rank order by application score and it includes all eligible students who have completed, scored applications. Please note: SST will be requesting updated report card information.

If my child has any F’s on his/her current report card, will that prohibit admission?

A student who, at the time of application, has a failing grade in ELA or mathematics will not be admitted at that time.  SST will encourage the student to submit a subsequent report card showing passing grades. A student must have met local requirements for promotion by his/her sending school in order to be offered admission. 

Can a student be admitted after the school year has started?

Yes. While this is not a common occurrence, if an opening arises we work with the sending school to arrange for the transfer.  Oftentimes, the limitation has to do with open space in a vocational program.

Admissions for Grades 10 and above

Is there anything different in the admissions process for someone entering SSVT in Grade 10 or above?

The standards, scoring and paperwork are the same.  We would ask for the two most recent years of grades, attendance and discipline reports, so for an incoming 10th grader, for instance, this would mean asking for grade 8 and 9 records. The timing of admissions may vary, depending on the vocational program the applicant is seeking.  Oftentimes we need to wait until the end of the school year to see if spots open up in the program.  However, if the applicant seeks a program for which there is space, we can admit the applicant more quickly.

If my child enrolls in grade 10 or above, will she/he explore eight programs like incoming freshmen?

No.  The admission of upperclassmen is based on available space in a program.

For More Information

Whom should I contact if I have questions about the admissions process?

If you are thinking about applying to SSVT or are already in the admissions process, you can contact Guidance Counselor Amy Dow at 781-499-7440 or adow@ssvotech.org. If you have questions about an admissions decision, please contact Principal Mark Aubrey at 781-878-8822 x410 or maubrey@ssvotech.org.

Where can I find a copy of the district admissions policy?  

Our Admissions policy is found here: Online Policy Manual Section JFA

Out of District

Non-Resident/Out-of-District Applicants

Potential applicants from outside our district are urged to call Guidance Counselor Amy Dow at 781-499-7440  or email adow@ssvotech.org to ensure the application process is followed correctly.  There are some extra steps required by the state that include deadlines.

I live outside the eight town South Shore Regional School District (Abington, Cohasset, Hanover, Hanson, Norwell, Rockland, Scituate, Whitman). What are the deadlines and steps required to apply to SST?

VERY IMPORTANT INFORMATION:  Two deadlines to remember: March 15th and April 1st!

  1. You must submit TWO APPLICATIONS to SST by March 15th for the following school year’s enrollment. 
    1. SST’s online application (http://southshore.tech/apply and click “Apply Now”). Please get this done by March 15th.
    2. State non-resident tuition application: The other application required by the state and due by April 1st, is a bit more detailed. SST staff needs to fill out Part II of this application, and we will help you with this application. We will provide you with a hard copy of the application if necessary. You can find this paper application here: 
      http://www.doe.mass.edu/cte/admissions/nonres-app.docx.  
  2. SST will forward the state non-resident application to your hometown Superintendent of Schools by April 1st.  
  3. Why is a second application needed?  The school district of residence needs time to budget for the cost of having your child educated at SST and it also has the right to determine that your child is seeking to enroll in a vocational technical program that is not offered in your home district.
  4. Both non-resident applications must include the child’s desired vocational technical program (e.g. the child’s top choice). On our SST application we ask for 5 possible choices, but the state requires that your child’s top choice be placed on its application.  There is a state CIP (Classification of Instructional Programs) code required and an annual tuition amount required

Program (State Title & CIP Code):

If your child’s top choice is:

(What we call the program at SSVT)

Then you must write this official State Title of the program

CIP Code

Allied Health

Health Assisting

510000

Automotive

Automotive Technology

470604

Carpentry

Carpentry

460201

Collision Repair

Automotive Collision Repair & Refinishing

470603

Computer Information Technology

Information Support Services & Networking

110401

Cosmetology

Cosmetology

120401

Culinary Arts

Culinary Arts

120500

Electrical

Electricity

460302

Electronics/Engineering Technology

Electronics

150303

Graphic & Design/Visual Communications

Graphic Communications*

Design & Visual Communications*

100301

500401

Heating, Ventilation, Air-Conditioning & Refrigeration (HVAC-R)

Heating, Ventilation, Air-Conditioning & Refrigeration

470201

Horticulture & Landscape Construction

Horticulture

010601

Manufacturing Engineering Technologies

Electronics*

Machine Tool Technology*

Engineering Technology*

150303

480501

150000

Metal Fabrication & Welding

Metal Fabrication & Joining Technologies

480599

*Only one CIP code is assigned for the purposes of this application.

Estimated Annual Tuition for 2018-2019 has not been published, but the rate for 2017-2018 is $16,719. This figure can be used in the application.

OTHER QUESTIONS FOR NON-RESIDENT APPLICANTS

My child is an 8th grader seeking to be admitted in grade 9.  Can non-resident (out-of-district) students gain admittance in grade 9?

Yes, but it is dependent on several factors.  The most important point is that SST will first offer admission to all in-district applicants who have an application score of 60 points (out of 100) or higher.  Out-of-district applicants will not be admitted until two rounds of admissions of eligible in-district students have been accepted.

Please note: State regulations require that if your town of residence is part of a regional vocational district, or if it has an approved Exploratory program, you cannot enroll at SSVT prior to grade 10 (see chart below), with only one exception being if the child is seeking a specialized Agricultural program, namely Horticulture. 

This provision of the state regulations would impact students living in towns affiliated with Blue Hills, Southeastern, Upper Cape, as well as Kingston, Halifax, Plympton (Silver Lake), and local communities with vocational Exploratory programs (Quincy, Weymouth).  

There are no restrictions for 9th grade admission from towns with no Exploratory programs and who are not affiliated with any regional vocational technical school district (Hull, Marshfield, Hingham, Duxbury, Pembroke.)

Town

Can I apply for grade 9?

Can I apply for grade 10+ admissions?

Towns who have no access to 5 or more Chapter 74 vocational technical programs in their districts (Hull, Marshfield, Hingham, Duxbury, Pembroke)

YES

YES

Towns who belong to Silver Lake

NO

YES, but you cannot enroll in a vocational program that Silver Lake also offers.  It must be a different program.

Towns who belong to another regional vocational school district

NO

YES, but you cannot enroll in a vocational program that your regional vocational school district also offers.  It must be a different program.

Municipalities who have their own vocational technical programs or vocational technical high school (5 or more Chapter 74 programs) (Quincy, Boston, Weymouth, Plymouth)

Only if the application cites Horticulture as the preferred program. Otherwise this is not permitted

YES, but you cannot enroll in a vocational program that your local high school also offers.  It must be a different program.

Please note:  If your child ends up seeking/being placed in a program that was not listed as the choice of the state application, it will require that a separate state application be resubmitted to your hometown Superintendent of Schools.  This is to ensure that your child is enrolling in a program that is not offered in your hometown.

When is the earliest I might hear of 9th grade admissions?

The third round of admissions would likely happen in March preceding the school year of admissions.

When is the earliest I might hear of upper grade admissions?

This might take longer; it depends on if there is space in the desired program. It could be late in the school year prior to admission.  We are happy to provide updates on the admission process.

Where can I locate the applicable regulations for non-resident students (also called out-of-district students)?

These regulations can be found of the Department of Elementary and Secondary Education’s website at http://www.doe.mass.edu/lawsregs/603cmr4.html?section=03.  See subsection 6(b).